Broadband to Go

Lots of us have several email accounts and managing them all in Microsoft Outlook can be a little confusing. But there are one or two things we can do to make things easier for ourselves.

Outlook settings for each account.

Firstly setup each account in the following way.

One Inbox for all accounts

Email from all the accounts you have setup will be downloaded in to the same inbox so it is a good idea to add a ‘To’ column to your inbox. This will allow you to easily see at a glance which account an email was sent to. To do this…

I find it convenient to have the ‘To’ field next to the ‘From’ field, to move it just click and hold the ‘To’ column heading and drag it to where you want it.

One Sent Items folder

Similarly all your sent emails will be saved in the same sent items folder. Add a ‘From’ column in exactly the same way, you can then see at a glance which account you sent each mail from.

Sending from different accounts

When you have more than one email account setup in Outlook you need to be aware of how Outlook decides which account to send your email from.

Send New email

When you create a new email, Outlook will be set to send from your default email account. Change which account to send from by using the ‘Accounts’ button on the toolbar of the message window.

The default account should be the one you use most often and can be changed by going to Tools menu / E-mail Accounts / View or change email accounts.

Reply to

When you reply to an email it will be sent from your default email account.

Forward

When you forward an email it will be sent from the account it was originally sent to.

1. From the Tools menu select ‘E-mail Accounts’.
2. Select ‘Add new email account.
3. Select POP3.
4. Enter Name and email address.
5. Enter the incoming and outgoing server names. You can get these from your service provider’s help pages.
6. Enter your user name. Depending on your provider, this may be your full email address or perhaps just the part before the @.
7. Enter your password if you want it to be remembered.
   1. Right click on the heading of an existing column, such as ‘From’ or ‘Subject’ and select ‘customize current view’.
   2. Click the ‘Fields’ button.
   3. Under ‘Available fields’ click to highlight the ‘To’ field and click the ‘Add’ button.
   4. Click ‘OK’.